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End-to-End Digital Gift Aid

Unlock the full potential of Retail Gift Aid with an automated digital Gift Aid solution.

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Gift Aid Demo
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Digital End-to-End Gift Aid
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An Easier Way to Manage Retail Gift Aid

Wil-U Digital Gift Aid is a fully digital, tablet-based solution designed to make managing retail Gift Aid simple and efficient. By streamlining every step of the sign-up and claiming process, it helps boost Gift Aid revenue while significantly reducing admin and paperwork.

With an intuitive interface and powerful automation, charities have seen Gift Aid claims increase by over 50% on average. Saving time, improving accuracy, and making every donation go further.

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Works Offline
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Unlimited Postcode Lookup
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Customisable
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Portable
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HMRC Compliant
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Repeat Donor Functionality
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Sustainable

Works Offline

You can keep signing up donors and printing bag labels even if the internet goes down. All new sign-ups are securely encrypted and stored on the tablet, ready to automatically sync with your donor database as soon as you're back online.

Unlimited Postcode Lookup

Postcode lookup is built into the sign-up form, making it quick and easy for donors by automatically filling in and validating their address details. Best of all, unlimited lookups are included in your subscription -  no caps, no extra charges.

Customisable

Tailor your Gift Aid Declaration, Agency Agreement, marketing preferences, and policies to match your requirements. You can even personalise the look and feel by adding your own images and brand colours.

Portable

Our Digital Gift Aid solution can be used wherever you need it most - whether on the shop floor, by the back door, or directly to donors. It can even be taken out on vans, making it easy for donors to sign up during collections.

 

 

HMRC Compliant

Our Gift Aid system is fully HMRC compliant, securely capturing and storing donor declarations, accurately tracking sales of donated goods, and automatically managing donor communications when needed. It follows all HMRC guidelines for record-keeping, consent, and audit trails.

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Communicating with Donors

HMRC outlines guidelines on when and how communication with donors should occur to claim the Gift Aid. We've developed a fully automated system that ensures you comply with these rules. It even saves you from having to print and send letters through our automated mailing service. Bid farewell to envelope stuffing (except for Christmas cards!)

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Repeat Donor Functionality

Existing donors can easily look up their donor ID and print labels for their donation bags, making drop-offs quick and simple. If a donor hasn’t provided an email address before, the system prompts them to add one, helping reduce reliance on paper and reducing paper costs. Plus, it tracks repeat donors to help you understand supporter engagement over time.

Sustainable

Cutting down on paper and postage is a big part of how we’ve designed our retail Gift Aid tools. We’ve taken out paper sign-up forms altogether and encourage donors to share their email instead, so there’s less need for sending donor communications through the post. When letters do have to go out, we’ve got tools to make sure it’s done most efficiently.
Wil-U helps you get the most out of Gift Aid while keeping

Sustainability

The Gift Aid Journey with Wil-U

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Donor Signs Up

Donors can get signed up in just a few minutes through a simple form that asks the relevant tax questions and required information. All donor info is safely stored in the cloud, so everything’s secure & accessible.

Donation Bags

Donations Labelled

 During sorting, the Donor ID is used to generate individual labels for items to go on the shop floor. More information can be added to the barcode e.g item & price if you'd like

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Sales Tracked

When an item sells, your Wil-U EPOS tracks it, links it to the donor, and calculates the eligible amount for Gift Aid after commission and VAT

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Claim Built

The donor will be contacted (if required) before adding the amount to your claim. Once all requirements are met, the amount is automatically included. You can view everything in the Wil-U Control Centre.
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Claim From HMRC

When your claim is ready, submit it to HMRC with one click. If HMRC rejects any part of the claim, we’ve got you covered. Our system quickly identifies and removes any problematic donor data, ensuring your claim goes through smoothly.

 

Try our Digital Sign Up Solution

Discover how Wil-U's Digital Gift Aid system can revolutionise your charity's donor sign-up process. By eliminating paperwork and automating the process, our solution enhances efficiency and donor engagement.

 Experience the user-friendly interface firsthand by accessing our free demo, which showcases the donor sign-up process on a Wil-U tablet.

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Automated Retail Gift Aid Solutions

Increase your charity’s Retail Gift Aid income with automated solutions

This guide explores how automated Retail Gift Aid solutions can significantly boost your charity's income while minimising administrative burdens.

Get Started
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Success Stories

Unlocking Gift Aid: RSPCA Central London’s Success with Wil-U

RSPCA Central London Branch does important work, rescuing, rehabilitating, and rehoming animals in some of the most disadvantaged parts of the city. Every year, they help hundreds of animals get the treatment and second chances they need.

Read More
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Enhancing Charity Retail: Brandon Trust's Success with Wil-U Solutions

Previously, we shared how Wil U helped Brandon Trust enhance its charity retail operations. A year later, we are excited to showcase how our solutions continue to drive positive change. This time, we focus on how our expertise supports their enterprises and streamlines operations to maximise their impact.

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Why We Do What We Do

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We just managed a Saturday with absolutely no problems, everybody learning as they went and even those that were worried about a new till really like it!  So happy!

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Guildford Samaritans

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This seems almost too good to be true! The reporting from the Control Centre gives us all the data we need!

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Martlets Hospice

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Completely painless!

Tynedale Hospice

Tynedale Hospice

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Volunteers picked up using the system within five minutes – that’s a testament to how easy it is to use! Having never had an EPOS solution before, it was big news for us. There was some hesitation from the older volunteers at first but they’ve taken to it like a duck to water!

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Yorkshire Cancer Research

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We’ve taken the opportunity over the last few months to really look at how we can improve and build for a successful future. Wil-U provides increased flexibility to our reporting and communication, helping us towards a more efficient way of working which has a direct impact on our bottom line.

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Save The Children UK

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We went from no Gift Aid to operating a fully digital and automated Gift Aid scheme in just two weeks!

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Want to learn more about our Digital Gift Aid Solution and arrange a demo? Let’s talk

We’d love to know more about your charity and explore how Wil-U may be able to help

Please fill out the form and one of our experts will contact you

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